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  • NEW

Office Manager

  • Pyrmont NSW
  • Architecture, Design & Architecture
  • Open to all levels
  • Pyrmont NSW
  • Architecture, Design & Architecture
  • Open to all levels
  • 1 people applied for this job
  • Full-time
  • On-site
  • Posted on: March 31
  • Deadline: April 30
  • $ – $ Yearly

Perks & Benefits

  • Professional development

Job Description

Office Manager / Studio Coordinator
Graphio Architects
Location: Pyrmont, Sydney NSW
Job Type: Full Time | On-Site
Salary: Undisclosed
Apply Before: April 30, 2026
Date Posted: March 31, 2026
About
Join our growing architecture studio in the heart of Pyrmont!
Graphio Architects is seeking a proactive and detail-driven Office Manager / Studio Coordinator to support our team across administration, project operations, marketing, and day-to-day office management. This role suits someone who enjoys being the organisational anchor of a creative environment, ensuring smooth and organised operations and an excellent client experience.
You will work closely with the Directors on invoicing, weekly project tracking, consultant and council coordination, and marketing content. For candidates with drafting, interior design, or architectural knowledge, there is room to grow into design-support responsibilities over time.

Key Responsibilities

Responsibilities
Studio Operations & Administration
  • Prepare and issue project invoices, quotes, and fee-related documents
  • Facilitate weekly cadence meetings, update project tracking and forecasts
  • Coordinate with consultants and suppliers; chase updates when required
  • Liaise with councils and certifiers, understand project controls, lodge applications through relevant portals
  • Manage subscriptions, office equipment, supplies, and general studio upkeep.
  • Support Directors with daily administrative needs.
Client & Front-of-House Support
  • Serve as the first point of contact, answering phones and responding to general enquiries
  • Maintain CRM records, track new leads, enquiries, and follow-ups
  • Assist with proposal preparation, capability statements, and client communications
  • Set up meeting rooms and ensure a professional, welcoming experience for visitors
Marketing & Social Media
  • Manage social media accounts and content
  • Assist with marketing promotions, growth initiatives, and website updates
  • Organise photoshoots for past projects
  • Prepare project posts, newsletters, case studies, and award submissions
Optional Design-Support (for candidates with relevant background)
  • Basic drafting or documentation support, ideally in ArchiCAD.
  • Prepare mood boards, maintain material libraries, and coordinate samples.
  • Contribute to presentation boards, markups, and simple design tasks.
  • Assist with site visits: photos, measurements, and note-taking.

Skill & Experience

Qualifications & Must-haves
  • Strong organisational skills with the ability to manage multiple tasks and deadlines
  • Prior experience in administration or studio coordination (architecture/design preferred)
  • High proficiency in Microsoft Office, especially Excel
  • Exceptional written and verbal communication skills
  • A proactive, detail-oriented approach with the ability to work independently
  • ArchiCAD experience preferred but not essential
  • Only local applicants with full working rights will be considered

Job Location

Graphio Architects

View company profile

Founded since:

2009

Industry:

Architecture, Design & Architecture

Location:

Pyrmont NSW

Jobs:

1 open position

Application ends: April 30
Apply Now

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