Perks & Benefits
Job Description
About the business
Utility Solutions Group Pty Ltd (https://www.utilitysolutionsgroup.com.au/), is a thriving market leader in Electrical Civil and Overhead Power works.
We are an Australian business and hold steady market share in the Australian market achieving large and complex electrical constructions and installations.
Key Responsibilities
The Office Manager will be responsible for:
● Lead the Business Support function, supervising administrative staff and monitoring task
completion, quality, and deadlines.
● Coordinate office operations, including technology and physical resources, to improve
workflow efficiency and business continuity.
● Maintain clear communication and process alignment between operational, finance, and client- facing teams.
● Oversee key administrative and financial workflows, including invoicing support, expense data coordination, records quality, and process traceability.
● Maintain accurate and structured records across administrative and accounting systems to support reporting and decision-making.
● Centralize and manage project and business documentation, including hours data, project status updates, and supporting records.
● Support internal communications, onboarding/inductions, and training/certification scheduling.
● Maintain records related to staff qualifications, training renewals, and operational compliance.
● Support Work Health and Safety process tracking and action management through digital systems.
● Drive continuous improvement by implementing digital tools and workflow automation to reduce manual entry, improve transparency, and increase operational consistency.
Skill & Experience
Requirements
-A diploma or higher qualification in business, management, or administration, or at least 3 years of relevant
demonstrated experience working as an office manager
– Experience coordinating cross-functional workflows involving operations and finance stakeholders.
– Strong documentation, records management, and process-control capability.
– Experience supervising or coordinating administrative staff.
– Strong communication and stakeholder-management skills.
– Proficiency with Microsoft 365 (especially Excel) and modern workflow systems.
Preferred Qualifications
– Experience with AroFlo and/or comparable operations/workflow platforms.
-Experience with invoicing support, supplier coordination, and financial process administration.
– Exposure to project-based environments (construction, utilities, infrastructure, or technical services).
– Familiarity with digital tools for reporting, workflow tracking, and internal communication.
Job Type: Full-time
Pay: $75,000.00 – $85,000.00 per year
Benefits:
Work Location: In person
Job Location
Utility Solutions Group Pty Ltd
Founded since:
2019
Industry:
Construction
Location:
Dandenong South VIC
Jobs:
1 open position
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