Full Time Office Manager

Boronia VIC 3155
Administration & Office Support, Office Management
Open to all levels

Boronia VIC 3155
Administration & Office Support, Office Management
Open to all levels

0 people applied for this job

Full-time
On-site
Posted on: June 16
Deadline: July 16
$85000 – $ Yearly

Perks & Benefits

Professional development

Job Description

Smart Hill Construction Pty Ltd
16 Prospect Place, Boronia VIC 3155

Full Time Office Manager

Salary $85,000 per annum

Summary

Our Office Manager will be responsible for the organisation and controlling of the administrative functions and resources of the office, including office systems, procedures, records, and administrative staff, to support the efficient operation of the business. The role contributes to maintaining strong operational controls, regulatory compliance, efficient communication, and high levels of administrative support across the organisation

Duties and Responsibilities

Office Administration and Operations

Plan, organise and coordinate the day-to-day administrative activities of the business
Develop and maintain office systems, procedures and administrative processes to support efficient operations
Manage office resources, equipment and supplies to ensure business requirements are met

Staff Coordination and Administrative Support

Coordinate administrative support activities and assist management with operational requirements
Coordinate office personnel activities, including recruitment administration, staff onboarding, training coordination and performance documentation
Maintain employee records, licences, certifications and other personnel documentation
Support effective communication and information flow between staff, site personnel, suppliers, and external stakeholders

Financial and Business Administration

Assist with invoice processing, expenditure monitoring and general financial administration activities
Maintain accurate administrative, financial and operational records
Prepare administrative reports and business documentation for management review

Continued below

Applications open on 16 June 2026 and close on 16 July 2026.

Please send your CV to info@businessnest.com.au. Please include the job role title in your email.

Key Responsibilities

Document Management

Maintain project files, contracts, permits and compliance documentation
Coordinate the preparation, collection and storage of project-related records and correspondence
Monitor document control processes and administrative requirements to ensure business records are maintained accurately and efficiently

Stakeholder Liaison

Liaise with clients, suppliers, contractors and other stakeholders regarding administrative matters
Coordinate supplier communications, purchase orders and service-related documentation
Support the timely resolution of administrative issues affecting business operations

Compliance and Continuous Improvement

Ensure office activities comply with company policies, legislative requirements and business procedures
Maintain records relating to workplace compliance, licences, insurance and regulatory obligations
Identify and implement improvements to administrative systems and office processes to enhance operational efficiency

Skill & Experience

Relevant qualification in Business Administration, Management, Business Operations, or a related field; and/or
At least three years of relevant experience in office management, administration, business operations, or a related role.
Demonstrated experience managing office administration functions and business support activities.
Strong organisational, planning, and time management skills.
Experience developing and maintaining administrative systems, procedures, and records.
Ability to coordinate multiple tasks and priorities within a fast-paced business environment.
Sound understanding of financial administration processes, including invoicing, budgeting support, and record management.
Strong communication and stakeholder management skills.
Proficiency in Microsoft Office Suite and business management systems.
Ability to prepare reports, manage documentation, and maintain accurate records.
Knowledge of workplace compliance, administrative controls, and business operations.
Ability to work independently and collaboratively with management, employees, clients, suppliers, and contractors.